Description

GENERAL POSITION DESCRIPTION:

The Burmese American Community Institute (BACI) is a dynamic, forward-looking, and growing organization. We seek well-qualified, highly motivated, creative, and solutions-oriented candidates to join us. This position participates and assists with coordination activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conferences.

Responsibilities

• Assist with planning, organizing, and implementing events and meetings.

• Support the coordination of event logistics, including venue arrangements, transportation, accommodation, catering, and signage.

• Help manage event registration and participant communications.

• Work with event staff and venue teams to ensure event spaces meet required setup and capacity needs.

• Assist in arranging audio-visual equipment, displays, and other materials needed for events.

• Monitor event activities to ensure participant satisfaction and help resolve issues during events.

• Help coordinate with vendors, service providers, and suppliers such as hotels and event facilities.

• Support the preparation of event programs, agendas, and schedules.

• Assist with maintaining records related to event planning, budgets, and expenses.

• Review invoices and help track event-related payments.

• Contribute to event promotion and outreach efforts, including marketing and publicity support.

• Participate in post-event evaluations and help prepare reports with recommendations for future improvements.

• Assist in communicating with sponsors, speakers, and partners as needed.

Qualifications

• Strong verbal and written communication skills

• Good organizational and time-management abilities

• Detail-oriented and self-motivated

• Ability to work both independently and as part of a team

• Positive, professional, and cooperative attitude with clients and colleagues

• Creative thinker with problem-solving skills

• Ability to work in a fast-paced environment

• Flexible schedule, with willingness to travel or work occasional weekends

• Cultural awareness and sensitivity preferred

• Must be able to pass a background check