HS-Athletic Department Activities Intern (26-27)

Description

Randolph Eastern School Corporation is seeking a high school intern to assist in the Athletic Department as an activities coordinator. The position is a good opportunity to learn and gain experience in working as a business professional. The intern will be provided daily/weekly training, feedback, and support from the assigned supervisor. The ideal candidate is a student who has knowledge about school athletics/sports, strong customer service skills, strong computer skills, and the ability to learn processes quickly, and organize and implement school-related events/activities in a fast-paced environment.

Responsibilities

1. Performs a variety of duties in support of the Athletic Department; receives and directs telephone calls and visitors; and provides information on athletic events, activities, camps, and other related programs.
2. Provides customer service, information, referrals, and assistance to the public, staff, students, and other departments in reference to assigned areas of responsibility including applicable forms.
3. Will assist in the coordination and operation of various athletic programs and activities, including but not limited to scheduling, event arrangements, setup, marketing, take down/clean up, and other related duties.
4. Must be able to communicate effectively with individual supervisors/mentors who will provide training, feedback, and support to the intern during work hours.
5. Utilizes Word, Excel, and/or PowerPoint to complete assigned documents, reports, and/or presentations.
6. Operates a variety of office equipment including copiers, postage meters, and computer software; inputs and retrieves data and text; organizes and maintains files.
7. Assists with inventory and organizing of athletic materials, supplies, and equipment both indoor and outdoor events/activities.
8. Attends, participates, and reports in departmental meetings as assigned.
9. Assist in other duties as assigned by the Supervisor.

Qualifications

1. Knowledge of school athletic activities and/or events.
2. Ability to communicate clearly, effectively, and professionally both orally and in writing.
3. Must be able to establish effective working relationships with school personnel, parents, students, and community members.
4. Ability to manage multiple projects, meet deadlines, and work within a team environment or as an individual.
5. Must be able to demonstrate and always maintain discretion and confidentiality.
6. Proficient use of MS Office and Google Suite.
7. General understanding and ability to learn office operations, records management, office equipment, workflow, etc.
8. Must demonstrate professional work ethic and excellent attendance.

Learning Objectives

By the end of this internship, the student will be able to:

1. Demonstrate professional workplace behaviors by exhibiting reliability, punctuality, confidentiality, effective communication, and a positive work ethic.
2. Develop customer service skills by professionally assisting students, families, staff, and community members with questions regarding athletic events, programs, and activities.
3. Apply event planning and coordination skills by assisting with the organization, promotion, setup, operation, and evaluation of athletic events and activities.
4. Utilize technology and business software including Microsoft Office and Google Workspace to create documents, spreadsheets, presentations, schedules, and reports.
5. Strengthen organizational and time-management skills by managing multiple responsibilities, prioritizing tasks, and meeting deadlines in a fast-paced environment.
6. Develop leadership and teamwork skills by collaborating with coaches, staff, students, volunteers, and community members to support successful athletic programs and events.
7. Apply effective communication strategies when interacting with diverse audiences through verbal, written, and digital communication.
8. Understand the operational functions of an athletic department including scheduling, inventory management, event logistics, budgeting considerations, and facility coordination.
9. Demonstrate problem-solving and adaptability by responding appropriately to challenges and changing circumstances during athletic events and activities.
10. Maintain accurate records and organizational systems related to athletic equipment, supplies, event planning, and departmental operations.
11. Develop marketing and promotional skills by assisting with outreach efforts, event promotion, and communication strategies that increase participation and community engagement.
12. Explore careers in athletics, sports management, event planning, business administration, recreation, and education through hands-on experience and mentorship.