HR Intern

Description

The Human Resources Intern will support EmployIndy’s mission by contributing to critical HR functions that impact employee experience, compliance, and operational efficiency. This role is perfect for a detail-oriented, empathetic, and organized individual who is interested in exploring a career in Human Resources. The Human Resources Intern will report to the HR Manager and provide support in both strategic projects and day-to-day operations.

Responsibilities

HR Operations and Compliance – 40%

1. Assist in maintaining and auditing HRIS data for accuracy
2. Track completion of new hire forms, training, surveys, and compliance tasks
3. Prepare employee reports as requested
4. Monitor timesheet completions and approvals biweekly and send follow-up reminders to supervisors and employees with missing or incomplete timesheets

Recruitment and Onboarding Support – 20%

1. Assist in posting job opportunities and managing applicant tracking data
2. Schedule interviews and add to calendars
3. Support onboarding preparation and day 1 welcome activities
4. Maintain digital personnel files and track required documentation

Employee Engagement and Communication – 20%

1. Assist with HR inbox communications
2. Help coordinate internal celebrations and events
3. Update employee-facing documents and templates

Professional Development – 20%

1. Assist with special projects as assigned by HR management
2. Contribute ideas for improving internal processes and employee experience

Qualifications

Experience

1. Currently enrolled in or recently completed a college program, or equivalent experience required

Experience

1. Interest in a career in Human Resources

Technical Skills

1. Basic computer skills (Microsoft Office, Google Suite)
2. Comfortable using virtual meeting platforms like Zoom or Teams

Soft Skills

1. Willingness to learn, ability to collaborate across teams
2. Organizational skills and attention to detail
3. Professionalism and discretion with sensitive information

Learning Objectives

By the end of the internship, the intern will be able to:

1. Explain core HR functions and how HR operations, recruitment, onboarding, compliance, employee engagement, and communication support the employee experience and EmployIndy’s mission.
2. Use an HRIS and applicant tracking system to enter, maintain, audit, and retrieve employee and applicant information accurately.
3. Support recruitment and onboarding processes by posting positions, maintaining applicant data, scheduling interviews, preparing onboarding materials, and tracking required documentation.
4. Apply basic HR compliance practices by monitoring required forms, training, timesheets, surveys, personnel files, and other employment-related records.
5. Prepare accurate HR reports and records while demonstrating attention to detail, organization, and responsible data management.
6. Communicate professionally with employees, candidates, supervisors, and other stakeholders through email, meetings, follow-up reminders, and day-to-day interactions.
7. Demonstrate confidentiality and professional judgment when handling sensitive employee, applicant, and organizational information.
8. Contribute to employee engagement activities by helping coordinate celebrations, events, communications, and employee-facing resources.
9. Manage assignments and deadlines effectively by prioritizing work, following through on responsibilities, and asking appropriate questions when guidance is needed.
10. Identify opportunities for HR process improvement and recommend practical ideas that improve efficiency, accuracy, communication, or the employee experience.
11. Collaborate effectively across teams while demonstrating accountability, service orientation, adaptability, and a willingness to learn.
12. Evaluate personal interest and career readiness in Human Resources by connecting internship experiences to future educational and professional goals.